Privacy Policy

Thank you for using Sport USA Camps or visiting one of our websites. Our Privacy Policy is here to help you understand the way we use the data that you share with us. It covers why we collect certain data, how we collect it, and what exactly we collect. It also explains how and with whom we might share your data and your rights regarding your data.

When we say “we,”  “us,”  “our,” and “Sport USA Camps,” we are referring to Sport USA Camps Limited, which owns and operates all of the Sport USA Camps brands, trademarks, and websites.

When we say “you,”  “your,” and “customer,” we are referring to either someone who has signed up for a Sport USA Camps service, is visiting our websites, or is using one of our applications.

Sport USA Camps does not sell its customer data or mailing lists and will not share your personal data with any third party companies for the purposes of direct marketing unless you have explicitly given consent.

This privacy policy applies to all Sport USA Camps websites as well as any other websites or mobile apps that are owned and operated by us


Information We Collect

When dealing with our website and apps, there are three types of information we collect.

Personal Data: This is data that you voluntarily provide to us and is often information that we need in order for you to take part in a work and travel program, or that may be given to us when you request more information and/or contact us.

Usage Data: This helps us improve our websites and experiences and is often tracked automatically in the background, such as your browser type, operating system, or device type.

Cookie Data: Cookies are small packets of data that are stored on your computer or mobile device. Cookies are used to make certain features work on our websites as well as provide reporting data.

Personal Data

Personal data is any piece of data that identifies or can be reasonably used to identify you as an individual. We collect personal data in a few different ways, with the most common being:

– When you create an application for one of our work and travel programs;

– When you request more information about one of our work and travel programs;

– When you register your interest in one of our programs;

– When you contact us online;

– When you voluntarily join our mailing lists.

When registering for any of our programs, we will ask you for information such as your full name, email address, password, date of birth, address, postal code, and country. During the application, we will then ask you to voluntarily provide further information, including, for example: home address, emergency contact details, profile photo, work history, and references.

When requesting more information about a program, registering your interest, or contacting us online we may ask you for information such as your full name, email address and contact no.

Sensitive Personal Data

Information such as medical or criminal background may be considered “sensitive personal data” under the Data Protection Act 1998. We collect this information so that we can follow the rules that different international governments have set for visas.

Other sensitive personal data, such as your religious background, may be voluntarily given to us in order to help us match you with an employer or placement.

If data has been aggregated or anonymized so it is no longer reasonably associated with an identifiable individual, it is no longer classified as personal data. Sport USA Camps may use this for any business purpose.


Lawful Basis for Processing Personal Data under GDPR

When you register for a Sport USA Camps program, we will rely on the terms of the contract as the lawful basis for processing your personal information. As a potential customer registering for a Sport USA Camps program, we will need to process your data in order to provide you with our program services.

When signing up for marketing communications or providing us with feedback related to a Sport USA Camps program, we will rely on Consent as the lawful basis for processing. When you sign up for a Sport USA Camps program, you will be asked to give us clear permission to send you marketing emails.

When referring you to a 3rd-party program provider that you may visit through a Sport USA Camps website or app, we will rely on “legitimate Interest as our lawful basis for processing.

For more information about the lawful basis of processing, please visit the ICO website.


Lawful Basis for Processing – Criminal Data

Sport USA Camps has a lawful basis under Article 6 of GDPR (i.e., a contract or legitimate interest) to process data about criminal convictions or offenses; the company also has legal authority to do so under Article 10 of GDPR based on data subjects’ consent (Schedule 1, Part 3 under UK law). A comprehensive register of participant criminal convictions is not kept, and any data related to criminal convictions or offenses is anonymized when service is complete.


Usage Data

When visiting a Sport USA Camps website or application, we collect usage data, which is done automatically in the background. This includes:

  • Device Information: Sport USA Camps collects information about the devices accessing our websites and applications including: the type of device, device operating system, device settings, application IDs, unique device identifiers and crash reports. The exact information we collect varies depending on device and system settings.
  • Log Data: When visiting our websites or apps our servers automatically record information in server logs. These logs may include information such as your Internet Protocol address, browser type, and settings, referring and exit pages, landing pages, pages viewed, language preferences and date and time stamps.
  • Location Information: When visiting our websites or apps we will receive data that will help us approximate your location – this helps us deliver the correct language and website to you. We may use the IP address from your browser or device to determine an approximate location.


Cookie Data

We use cookies on our websites. Cookies are files with small amounts of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your computer’s hard drive. Like many sites, we use “cookies” to collect information, however, the information is not personally identifiable. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use certain features of our website.


How We Use Your Information

We use the information we collect in the following ways:

– To help you complete your application and aid you with your work and travel placement with a host business;

– To send emails and other communications relating to service you have signed up for;

– To respond to your inquiries and provide customer support;

– To book services on behalf of our customers, for example, flights;

– For billing, account management, and other administrative tasks;

– To send marketing communications;

– To investigate security issues and prevent fraud.


How We Disclose or Share Data

Sport USA Camps does not sell or rent personal data to unaffiliated third parties or companies for marketing purposes. We will only share your data with trusted third parties or affiliates, including:

Service Providers: In order to provide our services to customers, we use third-party providers for areas such as infrastructure, email communication, payment gateways, and flight bookings.

Sport USA Camps Affiliates and Partners: We may share data with companies worldwide that we control or that are under our common control to provide our services. Sport USA Camps Limited is responsible for the management and use of the data by these affiliated parties. We will only share data that is needed to provide our services, and the data usage will be limited to that. This privacy policy will always be followed by companies that are part of Sport USA Camps.

Our Host Businesses: In order to provide our services of placement with host businesses around the world, such as Sport USA, we will share your personal data with them. This is only for the purpose of placement at host businesses and will only be done with your consent when signing our program agreements.

Safety, Legal, and Law Enforcement: Sport USA Camps may share your personal data in order to comply with safety, legal, and law enforcement purposes


Age Limitations

Our programs are not directed at anyone younger than the age of 16. If you learn that anyone under 16 has submitted personal information to us without consent, please contact us, and we will delete the information accordingly.



We often display advertisements from third parties and other content that links to external third-party websites. We have no control over or liability for third-party privacy policies or practices, or the content they display. Please read their privacy policies when leaving our website to find out how they collect and process your information.



We take protecting our users’ information very seriously. Your account details, such as your password, protect your account, so you should use a unique and strong password. Please keep your password to yourself and limit access to your computer and browser.


Your Rights

You are entitled, at any time, to a copy of the information we hold about you and to correct any inaccuracies. Please make this request in writing via post or email (see below).

You have the right to ask in writing not to receive any direct marketing material from us, such as emails or physical letters. You can amend your preferences in all of our email newsletters by hitting “unsubscribe.” Once notified, we will take all the necessary steps to stop using your information for direct marketing.

Please write to:

Data Protection Officer, Sport USA Camps, 5 Barmstedt Drive, Oakham, LE15 6RG.

or email:


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